Job Title: HR Specialist
Department: Human Resources
Reports To: Chief Human Resource Officer
Salary Range: Grade 12
FLSA Status: Non-Exempt
Approved By: Chief Executive Officer
Approved Date: June 2024
SUMMARY: The HR Specialist duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll also assist in creating policies, processes and documents.
FUNCTIONS AND RESPONSIBILITIES:
- Assist with day-to-day operations of the HR functions and duties
- Provide clerical and administrative support to Human Resources executives
- Compile and update employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
- Coordinate HR projects (meetings, training, surveys etc) and take minutes
- Deal with employee requests regarding human resources issues, rules, and regulations
- Communicate with public services when necessary
- Properly handle complaints and grievance procedures
Maintains employee confidence and protects operations by keeping human resource information confidential. - Maintains quality service by following organization standards.
- Maintains technical knowledge by attending educational workshops; reviewing publications.
- Verifies I-9 documentation and maintains books current.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
QUALIFICATIONS:
- Proven experience as an HR Specialist or relevant human resources/administrative position
- Fast computer typing skills (MS Office, in particular)
- Basic knowledge of labor laws
- Excellent organizational skills
- Strong communications skills
BASIC REQUIRED ABILITY:
JOINT COMMISSION RESPONSIBILITIES: Responsible for helping to prepare, achieve, and maintain accreditation by the Joint Commission on Accreditation of Healthcare Organizations. By serving on the various performance improvement subcommittees individual employees are directly involved in the generation or modification of policies & procedures that enable KMC to provide continuously improving healthcare.
PUBLIC RELATIONS/ADVANCED INTERPERSONAL SKILLS: Addresses clients by name; smiles when talking to clients, physicians, peers, and families; answers the telephone courteously and promptly; identifies self and department when answering the telephone using pleasant voice tone/verbiage; possesses excellent listening skills; interacts with clients and peers.
COOPERATION: Must be a self-starter; seeks solutions; accepts constructive criticism; willing to adjust to changes; loyal to K’ima: w Medical Center.
PROFESSIONALISM: Shows pride in personal appearance and grooming; displays a positive attitude about work; respects the confidentiality of clients; and is congenial with public and peers.
INITIATIVE: Willing to participate in continuing education programs; asks questions; contributes during staff meetings; serves on K’ima: w Medical Center committees as appointed; demonstrates a desire for self improvement.
JOB SPECIFIC SKILLS & ABILITIES:
- Demonstrated knowledge in Human Resource Administration including employment labor relations, and wage administration.
- Skill in operation of computer.
- Demonstrated ability to prioritize responsibilities.
- Demonstrated knowledge of maintaining and managing files and records.
- Knowledge of grammar, spelling, punctuation and common technology.
- Sound judgment, tact, and confidentiality for all related work required.
- Teamwork Capacity.
- Initiative.
- Human Resource Capacity.
- Communication Proficiency.
EDUCATION and/or EXPERIENCE:
High School Diploma or equivalent G.E.D.
One year related experience and or/training or equivalent combination in a medical or office setting; previous documented in patient electronic health records desirable; documented experience with telephone answering, filing and scheduling appointments; may be tested on computer programs.
CERTIFICATES, LICENSES, REGISTRATIONS:
Current CPR Certificate.
Valid Drivers License
LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
CONFIDENTIALITY: Employee must be aware of and adhere to Ki’ma: w Medical Center's Confidentiality Policy and deal appropriately with patient confidentiality at all times.
CONDITIONS OF EMPLOYMENT: Employee is subject to baseline and random drug testing per the Hoopa Tribal Drug & Alcohol Fit for Duty Policy. Employee will serve a 90-day introductory period. Employee is subject to introductory and semiannual performance evaluations. Preference will be given to qualified Indian applicants pursuant to the Tribe's TERO Ordinance.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.
ANNUAL TRAINING REQUIREMENTS: At a minimum Employee is required to be certified for 1) CPR every 2 years, 2) Human Resource Law and 3) Other training courses as offered courses.