Job Title: Records & Accounts Payable Clerk
Department: Fiscal
Reports To: CFO
Salary Level: $19.54- $20.63/hour
FLSA Status: Non-Exempt
Approved By: CFO
Approved Date: March 2025
Summary: The Record & Accounts Payable Clerk will be responsible for general office duties and administering an
electronic document management system, including scanning of documents, setting up new document
storage archives for K'ima:w Medical Center. This position will also perform accounts payable
functions. Ideal Candidates for this position would be open to cross-training to move up within the
Fiscal Office structure.
Functions and Responsibilities:
1. Perform general office duties to include filing, keyboarding, copying, answering phones, and
record keeping
2. Schedule appointments
3. Call individuals to remind them of appointments or meetings
4. Must be able to multitask.
5. Operates computer terminal to input and retrieve data.
6. Organize and scan historical as well as current documents into an electronic document management
system.
7. Work with staff to set up the electronic document system optimally to retrieve records
8. Maintains all functions related to Accounts Payable
9. Take checks to the tribal office for signature and prepare checks for distribution or mailing.
10. Answers all vendor inquiries and reconciles vendor statements monthly.
11. Prepares accounts payable checks, posts a/p Invoice, obtains manager signature/proper approval,
department codes and assigns account numbers to invoices.
12. Opens mail and routes it appropriately.
13. Assist within the department where applicable
14. Maintain collaborative working relationships with other program members and staff
15. Perform other duties as assigned in accordance with K'ima:w Medical Center's scope of work
SUPERVISORY RESPONSIBILITIES:
This Job has no supervisory responsibilities.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform essential functions.
BASIC REQUIRED ABILITY:
PUBLIC RELATIONS/ADVANCED INTERPERSONAL SKILLS:
Addresses clients by name; smiles when talking to clients, physicians, peers, and families; answers the telephone
courteously and promptly. Identifies self and department when answering the telephone using pleasant voice tone/verbiage.
possesses excellent listening skills; Interacts with clients and peers.
JOINT COMMISSION RESPONSIBILITIES: Responsible for helping to prepare, achieve, and maintain
accreditation by the Joint Commission. Individual employees are directly involved in the generation
or modification of policies & procedures that enable KMC to 1 provide continuously improving
healthcare.
COOPERATION: Must be a self-starter. Seeks solutions; accepts constructive criticism; ' willing to
adjust to changes; demonstrate a desire for self-improvement; and be loyal to K'ima:w Medical Center.
PROFESSIONALISM: Shows pride in personal appearance and grooming; displays a
positive attitude about work; respects the confidentiality of clients; and is congenial with public
and peers.
INITIATIVE: Willing to participate in continuing education programs; asks questions; contributes
during staff meetings, serves on K'ima:w Medical Center committees as appointed, demonstrates a
desire for self-improvement.
JOB-SPECIFIC SKILLS & ABILITIES:
• Proficient skills in operation of computer, calculator, and other office equipment.
• Demonstrated knowledge of maintaining and managing files and records (numeric and
alphabetical).
Basic knowledge of computers, servers, and terminals.
• Knowledge of grammar, spelling, punctuation, and common technology (EMAIL, SCAN).
• Possess good listening skills
1. Must have a valid driver's license and be Insurable by the Hoopa Valley Tribe. Personal vehicles must also be cleared.
EDUCATION and/or EXPERIENCE:
• Must have a high school diploma or GED and a minimum of at least 1 year of experience working in an office setting.
LANGUAGE SKILLS:
Ability to read and comprehend simple lnstructlons, short correspondence, and
memos. Ability to write simple correspondence. Ability to effectively present information in
one-on-one and small group situations to customers, clients, and other employees of the
organization.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using
whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to
draw and interpret bar graphs. Ability to define problems, collect data, establish facts, and draw
valid conclusions.
REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed but uninvolved
written or oral instructions. Ability to deal with problems involving a few concrete variables in
standardized situations.
CONFIDENTIALITY:
Employee must be aware of and adhere to Kima:w Medical Center's
Confidentiality Policy and deal appropriately with patient confidentiality at all times.
DRUG-FREE WORKPLACE
Employee is subject to baseline and random drug testing per the Hoopa Tribal
Drug & alcohol Fit for Duty Policy.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable Individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to use hands and talk
or hear. The employee is frequently required to sit. The employee is occasionally required to
stand, walk, and reach with hands and arms. The employee must occasionally lift and /or move up to
10 pounds. Specific vision abilities required by
this Job include the ability to adjust focus.
WORK ENVIRONMENT:
The work. environment characteristics described here are representative of those
an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is occasionally exposed to outside weather
conditions. The noise level in the work environment is usually moderate.
ANNUAL TRAINING REQUIREMENTS:
At a minimum Employee is required to be certified for the following
trainings
1. CPR 2. Health Stream, and 3. personnel policies.